Food & Beverage Administrative Assistant

Savannah Lakes Village   McCormick, SC   Full-time     Food Service
Posted on June 26, 2024

Seeking a Full-Time Food & Beverage Administrative Assistant at Savannah Lakes Village.

Savannah Lakes Village is a picturesque 4000-acre lakefront community boasting an abundance of amenities, located in McCormick SC at the heart of the Freshwater Coast Region and Western South Carolina’s Sumter National Forest. With easy access to over 150 miles of land/water trails across the region, as well as 25 miles of shoreline along the pristine Lake Thurmond, Savannah Lakes Village community includes two 18-hole award winning championship golf courses, a Recreation Center and three food service outlets.

Here's What We are Looking For:

  1. A great attitude and a drive for continuously improving.
  2. A team member who lives what we believe.

We believe:

  • All growth and improvements to community begin with attracting awesome people with unique talents to our organization who care for and love people as much as we do.
  • With the collective talents of our team, we can make Savannah Lakes Village the best community in the Southeast.
  • There is power and purpose when everyone works together in the support of common direction and goals.

The Food & Beverage Administrative Assistant provides administrative and clerical support for the Director of Food & Beverage Services, Head Chef, Food and Beverage Manager of Hospitality, Clubhouse Manager, and the food service operations.

ESSENTIAL FUNCTIONS

  • Greets and assists members and guests as they enter and leave the facility.
  • Answers all incoming telephone calls and takes appropriate messages.
  • Schedules meetings and appointments for management.
  • Prepares the Banquet Events Order (BEO) as instructed by management. Once BEO is finalized—responsible for making sure of its accuracy and for communicating the details with all food and beverage team members.  After events, make sure the BEO is entered into the F&B business system.
  • Takes reservations as needed and enters them into the F&B business system to ensure that reservations are not made after the dining/service operations are full.
  • Assists with purchase orders as needed.
  • Maintains food and beverage calendar of events.
  • Assists management with preparation of required reports.
  • Develops and maintains filing system.
  • Orders and maintains office and food and beverage supplies and equipment, including employee uniforms.
  • Receives and distributes mail and packages.
  • Assists food and beverage leadership by fielding questions on food and beverage events and/or issues and informs leadership as necessary.
  • Coordinates food and beverage communications as directed by the F&B leadership team.
  • Prepares table tents and golf cart ads for food and beverage operations after receiving design work from the Marketing Department.
  • Assists management with the point of sale system by setting up all menus for dining operations and events and trains server and bartender staff on point of sale system changes. 
  • Prepares information sheet on all events for the servers and bartenders to follow.
  • Prepares special events menus for insertion in the menu jackets for member convenience.

POSITION QUALIFICATIONS

  • Ability to work flexible hours/days.
  • Ability to accept responsibility and account for his/her actions.
  • Ability to perform work accurately and thoroughly.
  • Ability to work independently with minimal supervision.
  • Ability to verbally communicate effectively with others.
  • Ability to communicate in writing clearly and concisely.
  • Ability to pay attention to the details of a project or task.
  • Ability to get along well with a variety of personalities and individuals.
  • Ability to demonstrate conduct conforming to SLV’s core values and accepted standards.
  • Possessing the trait of being organized or following a systematic method of performing a task.
  • The trait of being dependable and trustworthy.
  • Ability to work in a safe manner and to identify and report conditions that affect employee safety.

SKILLS & ABILITIES

Education:   High School Diploma Required

                     Vocational/Technical School Preferred

Experience: One or two years experience working in an office

Computer Skills:

Advanced knowledge working with Microsoft Office Suite and strong technical literacy with the ability to work in multiple systems.

Certificates & Licenses: None

We are continuing to build a team that is focused on enhancing the total experience of our members and guests at Savannah Lakes Village.  We offer excellent benefits and are currently offering signing bonuses of $200.  If you share our beliefs, excitement, and enthusiasm for growing our destination—we want you to join our Savannah Lakes Village Team.

Equal Opportunity Employer